Sample Participating Library Project

 

I. Grant funding proposal

Estimated universe of relevant volumes 5,000
Number of volumes to be preserved 1,500
Estimated number of titles to be preserved 775
Average number of pages per serial volume (bibliographic) 1,230
Average number of pagers per monograph volume 300

Bibliographic phase


Identification and selection

Salaries

Librarian (15%) for 1 year

$ 5,434.00

Librarian (10%) for 6 months

$ 1,867.00

Librarian (10%) for 6 months

$ 1,564.00

2 time classified staff for 1 year

$ 8,507.00

(Compile, edit and annotate bibliographic list)

 

Fringe benefits

Librarian (15%) for 1 year

$ 1,513.00

Librarian (10%) for 6 months

$ 520.00

Librarian (10%) for 6 months

$ 436.00

2 time classified staff for 1 year

$ 2,322.00

Selection by scholarly review panel $ 1,800.00
Travel to project meetings $ 2,285.00
Subtotal ($33.87 per title) $26,248.00

Filming phase

Pre- and post-filming and local inspection

Staff

Salaries

Librarian (15%) for 1 year  
Pre- and post-filming (60%) $ 3,426.00
Local inspection (40%) $ 2,281.00
2 time classified staff for 1 year  
Pre- and post-filming (64%) $ 6,004.00
Local inspection (36%) $ 3,377.00

 

Fringe benefits

Librarian (15%) for 1 year  
Pre- and post-filming (60%) $ 953.00
Local inspection (40%) $ 636.00
2 time classified staff for 1 year  
Pre- and post-filming (64%) $ 1,672.00
Local inspection (36%) $ 941.00

 

Subtotal ($24.89 per title) $19,290.00

Local Bibliographic control

Bibliographic control and record distribution ($10 per title) $ 7,750.00
Additional local costs ($13.23 per volume) $19,845.00
Subtotal
$27,595.00

 

Filming

Microfilming, 3 generations, monograph $27,692.00
($.20 x 161 frames x 860 volumes)  
Microfilming, 3 generations, serial
$80,128.00
(.20 x 626 frames x 640 volumes)  
Subtotal
$107,820.00
Total project cost
$180,953.00
Total cost per monograph (1.14 vol./title) $ 120.52
Total cost per serial (32 vol./title) $ 4,498.52

 

II. Sample participating contributing costs

Bibliographic Phase

Salaries  
Librarian (15%) for year 1               $ 6,931.00
Fringe benefits
 
Librarian (15%) for year 1                $ 1,930.00
On-line searching costs for bibliography       $ 5,400.00
($1.80 per record x 3000 titles)  
In-state travel $ 1,500.00
Subtotal
$ 15,761.00

Filming Phase

Salaries  
Librarian (15%) for year 2                
Pre- and post-filming (60%)
$ 4,367.00
Local inspection (40%)                $ 2,911.00
Student assistants (35 min./vol.@$5.15/hr.)       $ 5,400.00
Pre- and post-filming $ 4,485.00
Fringe benefits  
Librarian (15%) for year 2
Pre- and post-filming (60%) $ 1,216.00
Local inspection (40%) $ 811.00
Student assistants (1.35%)  
Pre- and post-filming $ 61.00
Other local costs (Phone, supplies, etc.)  
Bibliographic phase $ 3,800.00
Pre- and post-filming $ 2,280.00
Local inspection $ 1,520.00
Other direct costs (Shipping, etc.)  
Pre- and post-filming $ 11,300.00
Local inspection $ 500.00
Indirect costs (34% of grant funds) $ 61,524.00
Subtotal
$94,775.00
Total contributing costs $110,536.00

 

 

III. Budget narrative for Grant Budget

Salaries and Fringe Benefits

Year one will include three librarians and one classified position working on the bibliography. Year two will include one librarian and one classified position involved in pre- and post-filming, local inspection, tracking volumes, etc. Fringe benefits for librarians are 27.85% of the base salary.

Honorarium for Scholarly Review Panel

Four reviewers with an honorarium of $450.00 each.

Travel

Chicago  
2 staff members will attend the project managers start-up meeting  
Airfare (2 round trip tickets) $ 260.00
Lodging (2 nights x 2 travelers @ $160) $ 840.00
Meals and ground transportation $ 400.00
  $ 1,500.00
   
Washington, D.C.  
1 staff member will attend the project managers meeting  
Airfare (1 round trip ticket) $ 265.00
Lodging (2 nights @ $160) $ 320.00
Meals and ground transportation $ 200.00
  $ 785.00
Total travel $ 2,285.00

 


 
 
 
 
Grant Proposal, PHASE III
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